Filesystem Structure Plan for my Data

This is my plant for my filesystem structure. This will reside primarily in my main NAS and backed up in various ways. But this will be synchronized to other servers and end-use devices as well.

Remember to read some of the documentation on the guidelines for this structure.

The Plan (Tag & Activity Based Flat Hierarchy)

Top Level Subdirectories for Tag-Based Organization

This plan will involve a flat hierarchy of directories. The few directories that do exist will mostly revolve around the level of activity that each file will have. There will be a few of these directories below:

ChatGPT Suggestions for Activity Level and Tagging Based Storage

ME: I’m trying out a new file store system where I use a more flat storage hierarchy or really no hierarchy. I do want to separate the files somewhat though mostly by the level of activity of the file. An inbox to tag and eventually move the file. Then an active folder for files currently being worked on. Also an archive for files that I want to keep around and infrequently consume or work on (mostly consume). I’d also like a tier of activity between actively being worked on files and an archive, what would you suggest?

GPT: It sounds like you've already thought through some useful categories based on the frequency of file usage and their life cycle. You've mentioned an "Inbox", an "Active" folder, and an "Archive". For the tier of activity between active files and the archive, you might consider the following options:

  1. Reference: These would be files that aren't currently being actively worked on but are referred to on a semi-regular basis. These could be useful guides, resources, or source documents you need to access more frequently than archived files.
  2. Review: Files that aren't actively being edited or added to but still need to be reviewed or revisited from time to time would fit well in this category.
  3. Pending: This folder could hold files that are waiting for some action from others before they can be moved to the active folder or the archive.
  4. Semi-active: This can include files that you don't use every day but are needed from time to time, such as once a month or once a quarter.
  5. Hold: Files that have been worked on recently but are on hold, perhaps because they're part of a larger project that's temporarily paused, or you're waiting for more information or input.
  6. Backlog: For items you're not actively working on now but plan to work on in the future.

Remember, a good filing system is one that matches your workflow and makes sense to you, so feel free to modify these suggestions or come up with your own to fit your specific needs.

The Plan (Purposeful Hierarchy)

Top Level Subdirectories

Inbox

Work

Personal

References

Web Links

Note Links